Location: RNAS Yeovilton

Job Type: Permanent, Full-Time

Primary Industry: Aerospace and Aviation Administration

SECTION 1 – JOB PURPOSE

Support the administrative role functions and visitor reception activities  and actively participate in the production of finance administration e.g. Goods Receipting, Purchasing Requisitions to the contractor management team.

SECTION 2 – MAIN ACTIVITIES AND TASKS

The Administrator’s primary functions include:

Support the administration functions for all staff including:

• FAY passes (new recruits and renewals).
• Management, control and issue of building passes.
• The development, implementation or management of all administration documentation.
• The maintenance of all ‘steady state administration processes and procedures to ensure that they remain current and in-date.
• The provision of all reception activities including:
  • Issue of visitor and student passes,
  • Visitor on-site bookings/escorting,
  • Management of visitor Sy-Ops,
  • Management of all internal & external post.

The Administrator will assist the Operations Manager in the scheduling of all identified ‘day to day’ finance/administration work activities of the Administration Office. This includes, but is not limited to the following tasks:

• Analysis and preparation of programme finance data from SAP including:
  • Tracking spend requests and invoices to programme, identifying any anomalies or variances.
  • Carry out or monitor corrective action where costs have been assigned incorrectly to the programme, presenting the identified resolution to the relevant Leonardo Management.
  • Provide monthly finance commitment reports on the Stationery and Uniform orders placed in the previous calendar month.
  • Interface with the Project Finance team and other Departments as required.
  • Generate Purchasing Requisitions, ensuring all procurement activities are in line with agreed budgets.
  • Perform Goods Receipting, maintaining an activity log for audit purposes.

The Administrator will provide the  Admin Office coverage during normal working hours (08:00 – 16:00). Lunch periods and planned holidays will be scheduled to ensure that there is minimal disruption to the Admin office during these periods.

Provide the Operations Manager with support, as and when requested to ensure that the planned and actual training service delivery and the Training Delivery Key Performance Indicators (KPIs) are achieved.

Carry out any other duties within your capability and status to support business requirements.

Reporting:

To ensure all documentation and reports are completed within the agreed defined timescales.

Training Service:

To undertake secondary tasks as required by line management, including, but not limited to, supporting visits.

SECTION 3 – KNOWLEDGE SKILLS AND EXPERIENCE

• PC literacy with competence of all Microsoft Office applications, including Microsoft Project and Visio.
• Experience in using SAP.
• Ability to work unsupervised and apply leadership, to achieve demanding deadlines.
• Ability to seek out, implement and maintain industry ‘Best Practice’ for administration, within a training establishment.
• Drive to develop an effective and efficient administrative function, to the highest quality and standards, in support of a ‘first class’ Training Service.
• Hold a full driving license for cars as the minimum.
• Experience of working within a customer-facing establishment.
• Experience in the management of document control, ensuring that there is an accurate and efficient process for the management of stored documentation. Thus ensuring that the sorting, filing, storing and retrieval of both electronic and hard copy documents can be achieved in a timely manner.
• Ability to communicate effectively, with excellent interpersonal skills.

Please apply or get in contact on 01935403203 / joseph.ricemorson.com